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How to Manage Online Board Meetings Benefits

Online Board Meetings Benefits

A virtual board meeting can save your non-profit organization time, money, and energy. It allows your members to participate regardless of their work schedules, quarantine restrictions and travel restrictions. Virtual meetings can be challenging when they’re not managed correctly. Fortunately following a few easy guidelines can result in a productive online meeting, with a high level of board engagement and effective documentation.

Start with a clear, concise agenda. Involve your board members in the process of setting the agenda and provide them with a copy well in advance of the meeting to help them prepare for the discussion. This helps to keep your board on the right track and ensures that all relevant topics are addressed during the meeting.

Make sure to incorporate video conferencing in your meeting to ensure that the attendees are able to see each other. It’s harder to engage when board members aren’t able to read body language or hear each other clearly. Additionally, video conferencing is an excellent way to avoid distractions such as children, pets and household activities.

Keep track of all decisions made during the meeting and include notes from every member who participated in the meeting. This will make your minutes easier to refer back to in the future, and ensure that all decisions are documented in full. If you do not document your decisions correctly, it could result in confusion or confusion in the future. Be sure to have an individual minute-taker who is aware of the importance of recording the entire discussion and any decisions in full.

Online Board Meetings Benefits

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